FleetCare logoFLEETCARE
Sign in
Features

Everything an auditor will ask for. One screen.

Driver files, drug & alcohol, maintenance, hiring and exports — every feature is included in one plan. Nothing is an add-on.

Start your 5-day free trialSee pricing
Hiring

Hire drivers the right way

From first application to first dispatch, without losing a paper.

Recruiting pipeline

A drag-and-drop hiring board with 14 stages — applied, cover letter, interview, offer, onboarding — so every applicant has a clear next step.

Public driver application

Share a link; applicants fill an FMCSA-style application with SSN, employment history and a finger-drawn signature. FleetCare generates the filled, signed PDF automatically.

Onboarding checklist

New hires sign the drug & alcohol policy, handbook and other papers with the same drawn signature. Every signature is saved as a PDF.

Applicant-to-driver conversion

When the file is complete, flip the applicant to an active driver. Their checklist carries over — nothing gets re-entered.

Driver files

Driver qualification files that pass an audit

Part 391, split into what a new hire needs and what renews every year.

New-hire & annual DQ checklists

Every item FMCSA requires — application, MVRs, safety history, road test, medical card, annual review — tracked as hire items and recurring annual items.

Expiration alerts

One screen shows what's expired, missing or due within 30 days across every driver and unit — and daily email reminders keep it in front of you.

Previous-employer safety history

Enter the old employer's info and FleetCare emails the safety performance history request automatically, then files the response into the driver's DQ file.

AI document review

Upload a driver or vehicle record and the AI extracts key dates and details, flags missing or inconsistent information, and tells you what to fix.

Drug & alcohol

Testing records without the spreadsheet

Part 382 — every test reason, every rate, every query.

All six DOT test reasons

Pre-employment, post-accident, random, reasonable suspicion, return-to-duty and follow-up — logged with dates, results and paperwork attached.

Clearinghouse query tracking

Record pre-employment and annual Clearinghouse queries so a missing query never surprises you at an audit.

Live random-rate tracking

Watch your random testing percentage against the FMCSA rate as the year progresses, driver by driver.

Fleet

Trucks and trailers, kept road-legal

Part 396 — inspections, repairs and next-due dates per unit.

Trucks & trailers, separated

Track power units and trailers in their own tabs, with per-unit maintenance histories and next-due dates set for you.

Annual inspections & repairs

Annual DOT inspections, brake work, DVIR defect fixes and repair orders, each filed to the unit it belongs to.

Safety incidents & accident register

Log incidents and export the three-year DOT accident register in one click when DOT asks.

Audit-ready

Built for the day DOT shows up

Exports, reports and a score that tells you where you stand.

One-click audit export

Download a complete, organized driver qualification or vehicle maintenance file as a ZIP — every document and record the auditor will ask for.

Reports & CSV exports

Driver files, truck inspections and safety events as spreadsheet exports you can hand to an auditor, insurer or consultant.

100-point compliance score

A live score from your driver files, inspections and safety events — see exactly what's costing you points and fix it.

Your team

Made for how small carriers actually run

Drivers, office staff and owners — each with the right access.

Roles & permissions

Admins, safety managers, recruiters and viewers each see and edit only what their role allows — including who can upload or delete documents.

Driver portal

Drivers get a private link to upload their medical card and CDL renewals, sign forms and see their own upcoming expirations — no account needed.

Your brand, your paperwork

Your company name, logo, address and phone appear on the dashboard, the public application and every PDF you send or export.

Your data stays yours

Every carrier's records are walled off from every other company on FleetCare. Documents are stored privately and never shared.

Ready when you are.

$50/month · up to 5 trucks · $10/month per truck after that. Unlimited drivers.

Start your free trial